If you start seeing strange cars sitting outside your business, write down the license plate and possibly call the police. If the number of damaged goods starts rising, something is likely going on. Be suspicious. Besides theft of goods or time, if they are visiting unscrupulous sites, they could get a computer virus that endangers your entire operation. If you find that there is evidence of theft, document your proof. Think of it this way: If you had to testify in court, how would you present the evidence in a way that would leave no doubt that the theft was occurring?
Can you get video evidence? Did you get a tip from someone who will confirm the story? When you terminate the employee, follow the procedures you have in your employee handbook. Also, take precautions before terminating the employee to protect company data and to prevent the individual from trying to cover up proof of their misdeeds. If possible, lock them out of all company systems including their e-mail, Google docs, dropbox, and any other service immediately before you terminate them.
Then cut off all access. A failure to conduct thorough background checks for job candidates can lead to costly mistakes later on. While you should never let stereotypes cloud your judgment, you should be cautious about who you hire. One rash decision could result in thousands of dollars in losses for your business.
You can make it safe and easy for these employees to speak up by setting up a confidential tip line to report possible instances of crime. Some businesses incentivize people to speak out against employee theft, but that may not be appropriate in every case.
Micromanaging your employees can definitely backfire. That way, ignorance is absolutely no excuse. But there are some workers who will take advantage of your trust and use these opportunities to commit crimes.
For example, a retail employee may disguise merchandise as trash, hide it in the garbage dumpster, and retrieve it later unnoticed. In this situation, businesses should utilize clear garbage bags, lock all dumpsters, and restrict access for employees. Two employees should work opening and closing shifts to limit opportunities for theft, and all refunds should be witnessed by a manager.
Remember the rule. For businesses of all kinds, employee theft is a constant threat. But you can mitigate your risk by educating yourself and taking these important preventative steps. Make sure that your business is protected with the proper tools, like security cameras and software, and that you do everything in your power to limit access — and therefore, opportunity to commit theft.
How Businesses Can Prevent Employee Theft Regardless of industry or size, all businesses need to take precautions to prevent employee theft. To dissuade employees from theft, consider the following tips: Restrict Access To Assets A common mistake made by countless business owners is a failure to safeguard information and property. Conduct Risk Assessments and Train Employees In many cases, businesses may not even be aware of the vulnerabilities within their own organization.
Monitor Employee Breaks and Tasks Micromanaging your employees can definitely backfire. This is because banks do not usually verify the signature when it comes to company accounts. This problem can be solved by keeping your checks locked and issuing them in a particular sequence. Ensure the reconciliation of cash accounts with bank statements every month.
It is advised that you should review bank statements to ensure that only the checks that have been authorized are cleared. This is mostly done when the employee accepts a cash payment at the cash register who can balance the drawer later by voiding the particular transaction. Solving this problem involves keeping a check on the number of voids for each cash register on a routine basis. Along with this, you can have video cameras watch over the registers to ensure that employees do not put any cash from the register into their pockets.
This is one of the most common ways that employees steal from their employers. They do this by submitting fake expenses or recording real expenses on a receipt multiple times. You can do this by requiring employees to submit unique identifiers for each expense receipt. For example, a receipt from a vendor could have a unique order number mentioned on the invoice. A receipt from, suppose, an electrician or plumber for a business-related repair might have a unique invoice number.
Utilizing fingerprint or face detection for keeping track of time can help. Many businesses have already incorporated such techniques into their operations. Sometimes, employees may take items from the inventory that have not yet been entered into your inventory management system.
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